Privacy Policy
Effective Date: March 3, 2026
Last Updated: March 3, 2026
Welcome to Notary Village (“Company,” “we,” “our,” or “us”), an online notary education and training platform. We are committed to protecting your privacy, safeguarding your personal data, and maintaining transparency about how your information is collected, used, and stored.
This Privacy Policy explains how we collect, process, protect, and share personal information when you visit our website, enroll in courses, access digital content, or interact with our online learning platform.
By using our website and services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect personal information and usage data to provide secure access to our online courses and educational services.
A. Personal Information (Personal Data)
When you register, enroll, purchase a course, or subscribe to communications, we may collect:
Full name
Email address
Phone number
Mailing address
Billing information
Payment details (processed securely via third-party payment processors)
Account login credentials
Course progress and completion data
Certification records
B. Automatically Collected Data (Website Analytics)
When you access our website or learning platform, we may automatically collect:
IP address
Device type and operating system
Browser type
Pages visited and session duration
Referral source
Cookies and tracking technologies
This data supports website analytics, cybersecurity monitoring, fraud prevention, and user experience improvements.
2. How We Use Your Information
Notary Village processes personal data for legitimate business purposes, including:
Providing access to online notary training courses
Processing secure payments
Managing student accounts and course enrollment
Issuing certificates of completion
Sending course updates and educational resources
Providing customer support
Improving website performance and digital learning experience
Ensuring compliance with state notary education requirements
Preventing fraud and protecting platform security
Complying with legal and regulatory obligations
We do not sell personal information to third parties.
3. Legal Basis for Processing (GDPR Compliance)
For users located in the European Economic Area (EEA), we process personal data under the following lawful bases:
Performance of a contract (course enrollment and delivery)
Legitimate business interests
Legal compliance obligations
User consent (for marketing communications)
Users may withdraw consent at any time.
4. California Privacy Rights (CCPA/CPRA Compliance)
If you are a California resident, you have the right to:
Request disclosure of personal information collected
Request deletion of personal information (subject to legal retention requirements)
Opt out of the sale of personal information (Note: We do not sell data)
Non-discrimination for exercising privacy rights
To submit a data access or deletion request, contact us at learning@notaryvillage.org.
5. Payment Security
All payment transactions are processed through secure third-party payment processors that comply with PCI-DSS (Payment Card Industry Data Security Standards). Notary Village does not store full credit card numbers on its servers.
6. Data Retention Policy
We retain personal data only as long as necessary to:
Provide educational services
Maintain course completion records
Comply with legal, tax, or regulatory requirements
Resolve disputes and enforce agreements
When no longer required, data is securely deleted or anonymized.
7. Information Sharing and Third-Party Service Providers
We may share limited personal information with trusted third-party vendors for:
Payment processing
Email marketing services
Learning management systems (LMS)
Website hosting and analytics
Cloud storage providers
All service providers are required to maintain appropriate data protection and confidentiality safeguards.
We do not sell, rent, or trade student information.
8. Cookies and Tracking Technologies
Our website uses cookies, tracking pixels, and analytics tools to:
Improve user experience
Track website performance
Analyze course engagement
Deliver relevant marketing content
Users may manage cookie preferences through their browser settings.
9. Data Security & Information Protection
We implement industry-standard security measures, including:
SSL encryption
Secure hosting environments
Access controls
Firewall protection
Regular system monitoring
While we take reasonable measures to protect personal data, no online transmission is 100% secure.
10. Student Records & Educational Data
As an online education provider, Notary Village maintains student enrollment and completion records. These records are used solely for certification, compliance documentation, and internal reporting.
We do not share student performance data without consent unless required by law.
11. Email Communications & Marketing
You may receive emails related to:
Course updates
Enrollment confirmations
Educational content
Promotions and upcoming classes
You may unsubscribe from marketing emails at any time by clicking the “unsubscribe” link.
12. Children’s Privacy
Notary Village does not knowingly collect personal information from individuals under the age of 18. Our educational services are intended for adults seeking notary training.
13. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.
14. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in legal requirements, technology, or business practices. Updates will be posted with a revised effective date.
15. Contact Us
If you have questions about this Privacy Policy, your data protection rights, or personal information handling practices, please contact:
Notary Village
Email: info@notaryvillage.org
Website: www.notaryvillage.org